Knowledge Base

Badges


Frequently Asked Questions

#1 General Information

With X-CD's registration module, you have access to a basic badge printing system as opposed to having to export and mail merge contact records to prepare badges.

  • The avery stock template may be used to pre-print all pre-registered attendees.
    • This out-of-the-box badging solution allows you to print 6 standard 4x3 Avery style badges on a regular US letter size (8.5 x11 inch) paper.
  • The system will generate a large PDF file
    • E.G. 100 pages if there are 600 people pre-registered (6 attendees per page).
  • The system cannot be used to print badges on demand to Avery stock.
    • To do so, another software system (Avery, MS Word, etc.) should be used to print single badges on-demand such as re-prints or walk-in new registrants.
  • You may add 1 image which represents the 'header image' on the badge.
  • You may also add up to 3 lines of text.
  • A QR-code may also be added to the bottom middle of the badge.

All the above is standard function of the attendee registration module.

If you have more complex or custom badge requirements, contact the X-CD sales rep, sales@x-cd.com and ask about custom badge templates. X-CD can also set up custom badge templates for your event with QR codes, tickets, and custom styles based on your badge requirements and processes.


#2 How do I create my badge template for printing badges?

  1. Click Dashboard
  2. Click Attendee Module
  3. Click Settings in the left side menu
  4. Select Badges
  5. Under the Badge Information section of the screen on the left, enter a reference name for Badge Title e.g. Conference 2017
  6. Under Header Image, you may upload an image.
  7. You may include up to 4 lines of text on your badge.
    • To use a [HotKey], click the  i  to see the list of available [hot keys], enter the hotkey exactly as it appears in the list, ensuring the name of the hot key is enclosed with square brackets.
    • You may also enter text to be printed on the badge
  8. Click Save Badge button
    • NOTE: to the right of the screen you will see Badge Preview which will display a sample of what the badge will look like.


#3 How do I upload a header image for my badge template?

You may include a logo on your badge. The logo is position at the top of the badge.

  1. Click Dashboard
  2. Click Attendee Module
  3. Click Settings in the left side menu
  4. Select Badges
  5. Under the Badge Information section of the screen on the left, click Browse button for Header Image
  6. Locate the logo file on your computer to be uploaded
  7. Set your image dimensions (Width and Height) and Alignment placement on the badge
  8. Click Save Badge button
    • On the right side of the screen, a preview of your badge will appear, as you change your settings or alignment, the preview will update.


#4 How do I print my badges?

  1. Click Dashboard
  2. Click Attendee Module
  3. Click Settings in the left side menu
  4. Select Badges
  5. In the Generate Badges section of the screen, click the dropdown and select the 'Status Type' of the registration i.e. Complete, Pending, Incomplete, All Attendees
  6. Enter the # of Badges to be printed, up to a max. value of 250
    • NOTE: Badges are printed in batches of 250. When a badge is generated for printing, it is 'marked' and will not print again unless you 'reset'. Therefore, if you have 627 badges to be printed, you would run the batch 3 times and print in quantities of: 250, 250, 127
    • 'Do Not Mark Printed' checkbox, will not mark badges as printed and the next time you generate the PDF file, it will include those badges
  7. Click Generate PDF button
  8. Save the File
  9. Prepare your printer with your badge paper, then print the PDF file you saved.

X-CD Technologies (pronounced "Exceed"!) has been supporting the association and conference industry since 1995. All of our software modules are proprietary and developed in-house which gives us the flexibility to make customized changes to meet all of our clients unique needs.

We have offices in both San Francisco and Toronto and a network of conference management organizations and suppliers worldwide that can help and serve your needs wherever your next conference venue is located.

Our clients include both small and large associations and conferences and events range from as small as 100 to 5,000 attendees. Our client base includes universities, corporations, associations, private companies, conference management groups and government.

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