Knowledge Base

Beginner's Guide: Using Track Chair Module For Managing Program


Frequently Asked Questions

#1 Instructions

  1. Track Chairs will login to the Track Chair site
  2. Track Chairs will select a Track
    • The will only see available the list of tracks which they have been given access to.
  3. Click Manage Program in the left side menu
  4. If access to create Sessions has been enabled, click the Create Session button, enter applicable information and click Create session
  5. If Sessions have been pre-created, corresponding Sessions for the selected Track will appear, click Manage button
  6. If there are no submissions in the session, click Add Paper
    • A list of submissions under that selected track will appear that can be added to the session
    • Use the Filter drop down list to filter on specific submission fields or status
  7. Click the Check box beside each submission to be added
  8. Click Order Submissions in the horizontal menu
  9. Drag and drop the submissions into the desired order
  10. Click Session Overview to see the all of the submissions and the order of the sessions
  11. To go to another track, in the blue box in the upper left corner, select another track and repeat steps 3 to 9

To REMOVE a submission from a program session

  1. Track Chairs will login to the Track Chair site
  2. Track Chairs will select a Track
    • The will only see available the list of tracks which they have been given access to.
  3. Click Manage Program in the left side menu
  4. The corresponding Session for the selected Track will appear, click Manage button
  5. Click the Change button
  6. Select Unassign from Session
  7. Click Save Changes

NOTE: The 'Add Session Chairs' MUST be enabled in the Track Chair Setting by an administrator to use any of the Add/Remove Session Chair functionality.

To ADD Session Chairs

  1. Track Chairs will login to the Track Chair site
  2. Track Chairs will select a Track
    • The will only see available the list of tracks which they have been given access to.
  3. Click Session Chairs in the left side menu
  4. Click Add Session Chair button
  5. Enter the first few letters of a lastname under Find Existing Contact
    • If a match is found, click on the name that appears, click Select Contact button
    • If no match is found, use the right hand side fields to add a New Contact, click Add Contact button
  6. Under Chair Type, select the desired role
  7. A list of possible sessions will appear, click the check box to assign the person the designated role
  8. If you wish to send the person an email, you may draft a message, if no email is desired, do not enter any content in the compose screen, click Assign Session Chair button

To REMOVE Session Chairs

  1. Track Chairs will login to the Track Chair site
  2. Track Chairs will select a Track
    • The will only see available the list of tracks which they have been given access to.
  3. Click Session Chairs in the left side menu
  4. Click the Remove button beside the person to be removed

X-CD Technologies (pronounced "Exceed"!) has been supporting the association and conference industry since 1995. All of our software modules are proprietary and developed in-house which gives us the flexibility to make customized changes to meet all of our clients unique needs.

We have offices in both San Francisco and Toronto and a network of conference management organizations and suppliers worldwide that can help and serve your needs wherever your next conference venue is located.

Our clients include both small and large associations and conferences and events range from as small as 100 to 5,000 attendees. Our client base includes universities, corporations, associations, private companies, conference management groups and government.

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