Knowledge Base

Importing Sessions / Program IDs


Frequently Asked Questions

#1 How to Import Sessions into the Program?

NOTE:

  • Do not run the import sessions multiple times with the same data; otherwise it will create duplicates.
  • Do not the import for sessions that already exist.
  • Only use the import sessions for NEW sessions that do not exist.

  1. Click Dashboard
  2. Click Speaker Module
  3. Click Program button
  4. Click Import in horizontal menu
  5. Select Import Sessions
  6. In the first step of the instructions, Download this file - click the link to the Import Template and download it
    • Follow the instructions in the file and populate the columns accordingly.
      • Ensure to keep the file formatted and save as CSV. If the file contains accented characters, ensure to save in UTF-8 format.
      • Do NOT delete, move or edit columns or column titles.
      • If including authors and co-authors, ensure to populate email addresses in the import file.
      • In the first column, enter a value of 1, if the item is a session or start of a session
      • The Session Start and Session End should be the start and end time block of the entire session
      • Talk time is populated with the presentation duration in minutes
      • BEFORE importing, you may send your file to X-CD to have it reviewed
  7. Click Dashboard
  8. Click Speaker Module
  9. Click Program button
  10. Click Import in horizontal menu
  11. Select Import Sessions
  12. Click Upload CSV button
  13. Locate the file on your computer and upload the file.

#2 How to Import Presentation / Program IDs

NOTE: The Presentation / Program ID is not the same as the Submission ID. The Submission ID will stay intact and the Program ID will be assigned to the submission and may be displayed in the program. In the Manage Session Screen, the Program ID is the column next to Item Duration.

  1. Click Dashboard
  2. Click Speaker Module
  3. Click Program button
  4. Click Import in horizontal menu
  5. Select Import Presentation IDs
  6. In the first step of the instructions, Download this file - click the link to the Import Template and download it
    • Follow the instructions in the file and populate the columns accordingly.
    • Ensure to keep the file formatted and save as CSV.
    • Do NOT delete, move or edit any columns or column titles.
    • Include email addresses of authors and co-authors in the import file.
  7. Click Dashboard
  8. Click Speaker Module
  9. Click Program button
  10. Click Import in horizontal menu
  11. Select Import Presentation IDs
  12. Click Upload CSV button
  13. Locate the file on your computer and upload the file.

X-CD Technologies (pronounced "Exceed"!) has been supporting the association and conference industry since 1995. All of our software modules are proprietary and developed in-house which gives us the flexibility to make customized changes to meet all of our clients unique needs.

We have offices in both San Francisco and Toronto and a network of conference management organizations and suppliers worldwide that can help and serve your needs wherever your next conference venue is located.

Our clients include both small and large associations and conferences and events range from as small as 100 to 5,000 attendees. Our client base includes universities, corporations, associations, private companies, conference management groups and government.

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